Crew, Cast & Background

Every person on your call sheet,
tracked across every day.
Crew, cast, and background in one place.

G-Casper Pro keeps your crew list, cast schedule, and background breakdown connected to your call sheet. Changes in one place flow through. You spend less time cross-referencing spreadsheets.

Crew Day Out of Days

Schedule your crew here. Mark who works which shoot days in one grid: turn on Checkbox Speed Schedule Mode, then click a cell, drag across a run, or Shift+Click to fill a rectangle. SW, W, WF and SWF work themselves out from where each day falls in the run. Pay columns sit beside the grid for producers, and Scheduling Only folds them away when you just need the days.

It lands on the back of the call sheet

Each day's CS Back lists the crew this grid has working that day. Book a day player for Thursday here and they are on Thursday's sheet, with no retyping.

Schedule crew by the day
Fills each day's CS Back crew list
Click, drag or Shift+Click
Auto-calculated status codes
Travel days marked T
Checkbox Speed Schedule Mode

Click to toggle, drag across cells, or Shift+Click to fill a rectangle.

SW
W
WF
SWF
T
-
TitleName
WEEK 1
WEEK 2
NotesTotal
1Mon4/13
2Tue4/14
3Wed4/15
4Thu4/16
5Fri4/17
6Mon4/20
7Tue4/21
8Wed4/22
9Thu4/23
10Fri4/24
Camera
Director of PhotographySarah Chen
7
1st ACMike Torres
T
7
Sound
Sound MixerEmily Park
4
Grip & Electric
GafferJames Liu
7
Key GripAna Rivera
1
Hair & Makeup
Key HairTom Walsh
T
4

Work Status Codes

The crew DOOD uses seven codes: start, work, finish, the one-day SWF, travel, off and not working. The cast DOOD adds holds, rehearsals, fittings, and the drop and pickup codes a performer's deal can call for, seventeen in all. Each code has its own color, the same one everywhere it appears, so a grid reads at a glance.

Drop and pickup codes for cast
Color-coded for quick reading
Separate crew and cast sets
Hold, rehearsal and fitting days
SW
W
WF
SWF
SWD
PW
WD
PWF
PWD
H
T
R
F
-
SW
Start Work
First day of work on the show.

Cast Rates, SAG Minimums and Paperwork

Each performer's deal sits on the Cast DOOD: daily, weekly, flat or Schedule F, and the rate. The rate menu lists the SAG-AFTRA minimums for each agreement, from the Basic Agreement down to the Short Project Agreement, and marks the figure with the agreement it came from. A Signed column tracks the deal memo. On the Company plan, more columns track the SAG contract, the long form and the loan-out letter, plus one you name yourself.

Daily, weekly, flat, Schedule F
SAG-AFTRA minimums built in
Stale rates flagged
Signed paperwork columns

Rates, totals and Signed show for members on the Producer plan. The paperwork columns are Company. The weekly Exhibit G check is on every plan.

Plan
Producer: deal, rate, signed, type and weekly pay.
ID
AgeDealRateSignedTypeWEEK 1WEEK 2NotesTotalTotal PaidTotal LTP
D1Wed9/10
D2Thu9/11
D3Fri9/12
Pay
D4Mon9/15
D5Tue9/16
D6Wed9/17
Pay
1
ANA
SW
W
H
W
W
WF
5$2,800$2,800
2
GEORGE
-
SW
W
-
-
WF
3-$2,502
3
YOUNG ANA
-
-
-
-
SWF
-
1--

Bulk Copy Crew Calls

Copy call times from one shoot day to several others in one action. Choose a source day, select the target days, and apply. Crew whose times match get updated immediately. No re-entering the same times across a multi-week block.

One source to many targets
Preview before applying
Skips days with different crews
Works across the full schedule

Copy Crew Calls

Copy crew call configurations from Day 15 to other days.

7 selected
Chris Park
Director of Photography
7:00 AM
Jordan Lee
Gaffer
6:00 AM
Kim Torres
Key MUA
5:30 AM
Morgan Scott
Sound Mixer
7:00 AM
Pat Johnson
Script Supervisor
7:15 AM
Sam Rivera
Key Grip
6:00 AM
Taylor Kim
1st AC
6:30 AM

Background Breakdown

The Background tab ties your extras directly to scenes. Enter counts, looks, and notes for each group. The breakdown flows to your call sheet. Reuse tracking tells you exactly how many unique performers each day requires for accurate meal counts.

Per-scene BG groups
Reuse and unique counts
Meal count auto-calculation
Four reuse modes
Scene-to-scene pool linking
Flows to call sheet
SCENE
SET
#
BACKGROUND
BG LOOKS
NOTES
REUSED
Extras Breakdown - Week 3
DAY 12March 10, 2026
BG Reuse:
23INT. Harbor Precinct - Bullpen13
x8OFFICE WORKERSx4UNIFORMED COPSx1DESK SERGEANT
Any, 25-55Business casual
—
24EXT. Precinct Steps10
x6PEDESTRIANSx4UNIFORMED COPS
Any, 20-60Coats, overcast
—
25INT. Harbor Precinct - Holding8
x6OFFICE WORKERSx2UNIFORMED COPS
Any, 25-55
—
31EXT. Pier 910
x10DOCK WORKERS
Seagull wrangler
M/F, 30-60Hi-vis vests from wardrobe
—
TOTALS:
41
DAY 13March 11, 2026
BG Reuse:
40INT. Marlowe's Diner15
x12DINERSx3WAITSTAFF
Any, 21-70Upscale evening wear
—
41EXT. Diner Parking Lot5
x5DINERS
Any, 21-70
—
TOTALS:
20
61= Total BG this week

Double-click BG LOOKS or NOTES to edit. Click a role chip to split it into unique and reuse.

Ghost Mode

Toggle Ghost Mode before taking a screenshot or sharing your screen. Real names, phone numbers, and production details are replaced with placeholders. The call sheet structure stays intact. Turn it off and everything returns exactly as it was.

One toggle to hide all data
Names, phones, contacts masked
Layout and structure intact
Instant restore on toggle off
Ghost Mode
SCENESPAGESSET & DESCRIPTIOND/NCASTLOCATIONS
4
2 3/8
INT. BAILEY HOUSE - KITCHEN
Mary tells George about the house.
D11, 2Stage 4
7
1 1/8
EXT. MAIN STREET
George runs past the bank.
D11Stage 4
12
7/8
EXT. TRAIN STATION - PLATFORM
Harry steps off the train.
D21, 4Stage 4
15
1 4/8
INT. MARTINI'S BAR
George drinks alone.
D21, 5Stage 4
TOTAL PAGES5 7/8
IDCHARACTERCASTSTATUSCALL
1GEORGEJames StewartW6:30 AM
2MARYDonna ReedW7:00 AM
3POTTERLionel BarrymoreSW9:30 AM

Crew Management

Departments, dietary flags, bulk editing, and role permissions all live on the crew list.

Department Grouping

Crew organize into departments automatically. Drag to reorder. Each department header appears on the call sheet.

Food Allergies

Flag crew members with dietary restrictions. The call sheet meals section reflects the count automatically.

Bulk Editing

Select multiple crew members to update department, call time, or status in a single action. No row-by-row editing.

Role Management

Set job titles, assign permissions per person. Producers and coordinators see a different default view than ADs.

Ready to Try It?

Crew, cast, and background management are live in the Private Beta. First 3 shoot days are free.