Personalized Crew Links
Each text carries the recipient's name and a unique link to their mobile call sheet view. What else it says is the AD's call: keep it to the General Crew Call, or add crew parking, base camp and who to ring with questions. The template is set per show and your own default carries to new ones, so each AD sends what they think their crew will find most useful. The link opens on that person's own call, so nobody wades through the full document to find it.
Emily Park: no phone number, skipped
Everyone gets their own name, the crew call and a private link. Questions come back to Priya Nair.
288 / 306 · 2 textsSending is simulated. No real text message is sent.
Prelim and Full Sends
Send a preliminary to the approvers (producers, the UPM and the ADs) while times are still rough. They open the same link, marked PRELIM. Once it's signed off, the full send goes to everyone, and the page says FINAL.
Delivery Tracking
Every recipient gets a tracked row on every channel used. Text and email are recorded apart, because reaching somebody by one and missing them by the other is a different situation from reaching them twice. Statuses only move forward, so a late webhook never walks an email back from opened to delivered. Texts stop at Delivered: carriers don't report reads.
When a Send Fails
A landline that rejects a text and a mail server that was briefly busy are different problems, and only one of them is worth a resend. The report puts failures first, marks a blank that is a missing address so it does not read as a skipped send, and resends the failed emails in one action. If the trouble is on our side, copy the addresses or draft the email in your own app.
2 recipients did not receive the call sheet
Resend here, or take the addresses to your own email app if the problem is on our side.
The destination number is not SMS-capable.
Soft bounce - temporary delivery failure
Hard bounce - permanent delivery failure
Opt-in Compliance Built In
Sending text messages for business purposes is regulated, and the consent belongs to the production. G-Casper Pro asks you to certify it once before your first text, records opt-ins made on the invite page, and blocks any number that replies STOP.
Priya Nair has added you to the contact database for "SAFEHOUSE" as Crew Member (Director of Photography).
SMS Call Sheet Reminders (Optional)
By checking this box, you consent to receive SMS reminders for call sheets and schedule updates as a backup to the email. Message frequency varies. Message and data rates may apply. Reply STOP to opt out or HELP for help at any time.
Email Distribution
Email goes out from the same send dialog as SMS, with the call sheet and any sides or maps attached. Reps, the SAG-AFTRA business rep, an IATSE steward, an agent, get the sheet by email without appearing on it. Press Send and you get seven seconds to take it back: the send waits in your browser, so Undo means nothing left. When the email provider is having trouble, a red banner says so before you send.