Daily costs tracked
as the day happens.
No surprises at payroll.
The Production Beta plan connects your call sheet data to daily financial tracking. Hot costs, burn rate, overtime and meal penalties are priced from the production report's actual times, in the same tool your AD already uses. The production reports themselves come with every plan.
Hot Costs: Overview, Detail, All Days
Three reports built from the same PR Back times. Overview is the daily hot cost sheet: scenes, pages and setups, the day's key times, and budgeted against actual for company hours, drivers, overtime past the 12-hour day and meal penalties. Detail costs each person by department. All Days rolls the whole shoot up to date, so the question of how much overtime the show has run has one answer.
Hours are IN to OUT net of meals, as the PR Back counts them. Scheduled is the budgeted day from Globals (12h crew, 14h drivers) for every row with times in; Overtime is every hour past it, row by row. OT cost is what those hours cost at each person's hourly (their own, the one their day rate implies, or the burn rate fallback) minus the scheduled day; rows with no rate contribute hours but no money. Meal penalties escalate per meal at the Globals rates.
Overtime Rate Configuration
Hot Cost Globals holds the deal: how long the budgeted day is, where each overtime band starts, and what it pays. Crew and drivers get separate columns, because a 14-hour driver day is normal and a 14-hour crew day is not. Hot Costs and the Producer Dashboard both read these numbers, so a change here reaches every report.
Hot Cost Globals
| Description | Crew | Drivers |
|---|---|---|
| Budgeted daily work hours | ||
| OT Threshold 1 (hours after straight time) | ||
| OT Threshold 2 (hours after OT1) | ||
| Multiplier: 8hrs to OT Threshold 1 | ||
| Multiplier: OT Threshold 1 to OT Threshold 2 | ||
| Multiplier: after OT Threshold 2 |
Meal Penalty Tracking
Meal penalties are counted where they happen, in the MPV cell on the PR Back. The cell reads a/b: penalties on the first meal and on the second. Hot Costs prices them at your production's rates, escalating penalty by penalty, and carries the count and the cost into the daily sheet and the whole-shoot total.
Hot Cost Globals
| Description | Crew | Drivers |
|---|---|---|
| 1st Meal Penalty | ||
| 2nd Meal Penalty | ||
| 3rd Meal Penalty |
Production Report, Front and Back
The PR Back captures actual in and out times for every crew member, department by department. Click an OUT cell to enter the real wrap time; hours calculate net of the meal, in decimal or hours and minutes. The PR Front carries the day's scenes, pages, setups and key times. One person holds a day's report at a time, so two people cannot overwrite each other's numbers.
DOOD Pay Tracking
The crew DOOD carries each person's daily rate and their prep, shoot and wrap days beside the work grid. Each week gets a payment status, Waiting, Auth, Paid or Error, and Total Paid and Total LTP (left to pay) keep a running count. You see what the crew is still owed without leaving the grid you schedule them on.
| Title | Name | Pay & Days | Deal | WEEK 1 | WEEK 2 | Total | Total Paid | Total LTP | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Daily | Deal | 1Wed9/10 | 2Thu9/11 | 3Fri9/12 | Pay | 4Mon9/15 | 5Tue9/16 | 6Wed9/17 | Pay | |||||
Production (4) | ||||||||||||||
| UPM | Dana Ortiz | $ | SW | W | W | W | W | WF | 6 | $2,700 | $2,700 | |||
| 1st AD | Marcus Bell | $ | SW | W | W | W | W | WF | 6 | $2,550 | $2,550 | |||
| 2nd AD | Priya Shah | $ | SW | W | W | W | W | WF | 6 | - | $3,600 | |||
| Key PA | Leo Grant | $ | SW | W | W | W | W | WF | 6 | - | $1,650 | |||
Camera (5) | ||||||||||||||
| DP | Elena Rossi | $ | SW | W | W | W | W | WF | 6 | $4,500 | $4,500 | |||
| A Cam Operator | Jake Moreno | $ | SW | W | W | W | W | WF | 6 | $2,700 | $2,700 | |||
| 1st AC | Nina Park | $ | SW | W | W | W | W | WF | 6 | - | $4,200 | |||
| 2nd AC | Omar Haddad | $ | SW | W | W | W | WF | – | 5 | - | $2,750 | |||
| DIT | Sam Ruiz | $ | SW | W | W | WF | – | – | 4 | - | $2,600 | |||
Grip (6) | ||||||||||||||
| Key Grip | Sarah Kim | $ | SW | W | W | W | W | WF | 6 | $1,950 | $1,950 | |||
| Best Boy Grip | Andre Cole | $ | SW | W | W | W | W | WF | 6 | $1,650 | $1,650 | |||
| Dolly Grip | Ray Ito | $ | SW | W | W | – | W | WF | 5 | - | $2,750 | |||
| Grip | Mia Torres | $ | – | SW | W | W | WF | – | 4 | - | $1,800 | |||
| Grip | Ben Ford | $ | – | – | SW | – | W | WF | 3 | - | $1,350 | |||
| Grip | Luis Vega | $ | – | – | – | SW | W | WF | 3 | - | $1,350 | |||
Electric (6) | ||||||||||||||
| Gaffer | Tom Wilson | $ | SW | W | W | W | WF | – | 5 | - | $3,750 | |||
| BB Electric | Chris Lane | $ | – | SW | W | – | WF | – | 3 | - | $1,500 | |||
| Electric | Jada Price | $ | SW | W | W | W | W | WF | 6 | $1,350 | $1,350 | |||
| Electric | Kai Nguyen | $ | SW | W | W | W | W | WF | 6 | $1,350 | $1,350 | |||
| Electric | Theo Black | $ | SW | W | – | W | WF | – | 4 | - | $1,800 | |||
| Genny Op | Ruth Adams | $ | SW | W | W | W | W | WF | 6 | - | $3,000 | |||
Art (4) | ||||||||||||||
| Production Designer | Clara Novak | $ | SW | W | W | W | W | WF | 6 | $3,600 | $3,600 | |||
| Art Director | Felix Hart | $ | SW | W | W | W | W | WF | 6 | $2,550 | $2,550 | |||
| Set Decorator | Ivy Chen | $ | SW | – | W | W | W | WF | 5 | - | $3,500 | |||
| Prop Master | Hugo Diaz | $ | SW | W | W | W | W | WF | 6 | - | $3,900 | |||
Sound (3) | ||||||||||||||
| Sound Mixer | Grace Lee | $ | SW | W | W | W | W | WF | 6 | $2,700 | $2,700 | |||
| Boom Operator | Owen Shaw | $ | SW | W | W | W | W | WF | 6 | $1,800 | $1,800 | |||
| Sound Utility | Zoe Reed | $ | – | SW | W | W | – | WF | 4 | - | $1,600 | |||
Hair & Makeup (2) | ||||||||||||||
| Key Makeup | Rosa Lima | $ | SW | W | W | W | W | WF | 6 | - | $3,900 | |||
| Key Hair | Ava Brooks | $ | SW | W | – | W | W | WF | 5 | $1,300 | $1,950 | |||
Producer Dashboard
A tab of its own under Welcome. The Overtime Cost Estimator prices today's call sheet, crew, cast and background, then shows what one to four hours past the scheduled day would add. Below it: base camp and crew parking, the shoot so far, left to pay by week, projected outflows, and a burn rate snapshot.
Day 4 of 4
Thursday, September 10, 2026
Crew
$10,620
Cast
$3,400
BG
$2,400
Total
$16,420
Est. OT cost past the 12h day
+$2,346
crew $1,517 · cast $486 · bg $343
Basecamp
Harbor Tower, 200 Bay St
Crew Parking
Garage B, level 2
Crew from call sheets, cast from payment status. BG excluded (no per-actor scheduling).
Burn Rate
An estimate of what each shoot day costs before it happens: crew and cast day rates, extras, props, vehicles and locations from the breakdown, plus base camp overhead. On a show running Lodging and Transpo, the real room, rental and flight bookings are added as their own line. Read it by shoot day or by scene, with the peak day called out. The rates behind it sit in a strip at the top, so the assumptions are always in view.
Estimated overall spend
$124,670
Across 5 shoot days
Average per shoot day
$24,934
Peak day
Day 5
$33,280
| Day # | Scenes | Date | Location(s) | Crew | Cast | Extras | Items | Total burn | vs peak |
|---|---|---|---|---|---|---|---|---|---|
| 1 | 1213 | Sep 14 | Safehouse | 16 $9,150 | 3 $3,400 | 0 $0 | 5 $1,120 | $18,190 | |
| 2 | 45 | Sep 15 | Marina, Parking Lot | 22 $11,880 | 4 $4,649 | 24 $4,800 | 7 $3,560 | $31,889 | |
| 3 | 21 | Sep 16 | Elevator | 15 $8,750 | 2 $2,117 | 0 $0 | 2 $1,030 | $16,257 | |
| 4 | 30 | Sep 17 | Rooftop | 21 $11,340 | 4 $4,234 | 12 $2,400 | 5 $1,120 | $25,054 | |
| 5 | 3133 | Sep 18 | Boardroom, Dockyard | 19 $10,450 | 4 $4,200 | 40 $8,000 | 6 $2,590 | $33,280 | |
On-Set Daily ATL & BTL Combined ATL (Cast): $18,600BTL (Crew + Extras + Items): $76,190Combined: $124,670 | |||||||||