Where the Wizard Lives
On the Days tab, open File > Schedule Versions / Import and click Import Updated Schedule. The Breakdown tab opens the same wizard. It runs in five steps: Upload, Verify Import, Compare, Accept/Deny, Confirm. Nothing is written until the last one. Schedule Versioning and Re-Import covers versions and rollback. This article covers the decisions.
Verify Import: Cast Numbers
The Verify step shows what was read from the file before any comparison. Three kinds of cast notice can appear here.
| Notice | What it means | What to do |
|---|---|---|
| Cast numbers mapped to your numbering | You renumbered cast in G-Casper Pro and the file still uses the old numbers. The wizard reads the old numbers as the cast you renumbered | Nothing, unless a mapping looks wrong |
| Renumbered, Renamed or Different character | The file and the production disagree about a cast row | Answer each one. The default keeps the production as it stands |
| Number used by more than one performer | Two performers share a cast number, so a scene cannot say which of them it means | Give one a free number on the Cast tab and run the wizard again |
Compare: Two Boards
The Compare step puts the current schedule and the incoming one side by side in your own strip colours, as a Stripboard or a Calendar. Changed strips carry a marker. Tiles across the top count days and scenes added, removed and moved, and cast affected.
- Current vs. incoming lists every scene as Added, Removed, Changed, Moved or Unchanged. Click one to find it on both boards
- Where the scenes went groups movements by day: nine scenes that went from Day 26 to Day 3 show as one line
- When the file deletes days, the wizard says so first, since the days after a dropped day renumber and every scene on them shows as moved
Compare: Cast as Two DOODs
Cast DOOD Changes draws the performer's days twice: the current DOOD on the left, the incoming one on the right, scrolling together, so a performer written out of three days and one whose run slid two days are easy to tell apart. Days the new schedule does not have at all are greyed on the right, for every performer.
Accept or Deny
Every day change, cast change and crew change has its own switch, all on to begin with. Accept All and Deny All at the top flip every switch at once. To take only a few changes, Deny All and turn those back on. An import never rewrites Exhibit Gs or production reports. The step lists any that sit on changed days so you can look at them afterwards.
Confirm: The Crew DOOD Question
When the new schedule renumbers days, the wizard asks what happens to the crew you scheduled against the old numbers.
| Option | What happens | Use it when |
|---|---|---|
| Keep the DOOD as it is (recommended) | Crew stay on their day numbers. Day 5's crew are Day 5's crew whatever date Day 5 moves to. Nothing on the DOOD is written | The board slid along the calendar: a weekend moved, a holiday was added |
| Shift the DOOD to follow the work | When Day 5's work becomes Day 7, its crew go to Day 7 and their SW, W and WF are recomputed | The board was reordered |
Confirm: Days and Nicknames
Remove days the new schedule drops is on by default. Off, a dropped day is parked as an off day and lingers as an empty column in every DOOD and lodging calendar. Either way, a dropped day with call times or notes typed against it is kept as an off day and flagged for review. Clear day nicknames is off by default. Nicknames stay on their day numbers, so when the work moves, "JOCELYN'S HOUSE" can end up on a day that no longer shoots there. The file carries no nicknames of its own, so turning this on clears them. It does not replace them.
After the Commit: Rooms and Flights
On the Company plan, hotel stays and rental cars follow the work to its new dates. A stay stretches across a gap of up to four days, so a performer who now works Friday and Monday keeps one booking over the weekend.
- A stay or rental ticked as booked is never moved. It is flagged on the Lodging or Transpo tab as needing re-booking
- A flight not yet ticketed moves with the work: an inbound flight with the first work day, an outbound flight with the last
- A ticketed flight is flagged, never moved
- A stay whose work has gone entirely is left where it is and flagged