Booking Confirmations and Logistics Exports

Open the bar and tick Booked (Confirmed with the hotel, or with the rental house for a vehicle). Typing a Confirmation number ticks it for you. Ticking the box stamps the dates as they stood at that moment. Drag a booked bar later and the booking carries a warning: Confirmed for one set of dates, now drawn another, re-book it to match or put the dates back.

A schedule re-import moves unbooked stays and unticketed flights to follow the work. It will not move a booked one. The import reports it instead: the dates the supplier holds, and the dates the new schedule wants.

Export booking request sits on each row of the Accommodations list. It downloads a workbook addressed to that property. The Booking Request sheet lists every guest with role, room type, check-in, check-out, nights, status and confirmation. The Rooms Per Night sheet gives the rooms and guests for each night of the run, with the peak night at the bottom.

Open the hotel's card (click its name on the grid or the Cards view), and Copy in the Itinerary overview puts the request and the rooming list on the clipboard as plain text and as tables. Paste into a mail client and the tables stay tables. Room lines with no room type read Room, type not set. Fill those in before you send.

Export booking request on the Vehicles list downloads a request for the rental house: who holds the vehicle, pick-up and drop-off dates, days, status and confirmation. Rental windows are drawn as bars on Crew Transpo or Cast Transpo, and ticking Booked on one protects it from a re-import the same way a hotel stay is protected.

Hover a name on Crew Lodging or Cast Lodging and the download icon (Export lodging itinerary) builds one workbook covering everything that person has, in date order.

• Accommodation with address, contact, check-in, check-out, nights and room type
• Vehicle with its pick-up point and dates
• Flight legs with date, depart and arrive times and flight number
• Status and confirmation references throughout

Every export checks the requester's tier before it writes a rate column. AD-level members get the same workbook with Rate and Total left out.

Export on Crew Transpo or Cast Transpo downloads one workbook for the whole tab: Shuttling, Shuttle Legs, Holding, Vehicles and Footprint, one sheet each. The Footprint sheet is the one to send a location manager who wants the space count in writing.