Inviting Crew and Cast to Confirm Details and Opt In

On the Crew, Cast or Background tab, hover a row and click the Mail icon at the end of it (tooltip: Send invite). The Send Invite dialog opens with the person's name, email and role already filled in.

• Role / Position: how the email describes them, for example Gaffer or Lead Actor. On a crew row, what you type here also replaces the row's role
• Email Address: required. The address you send to is saved to the row
• Personal Message (optional): shown in the email and again at the top of the page they open

An SMS opt-in is consent from one phone number, so each invite goes to exactly one person. When a cast or background performer has reps on file, a Send to picker appears. Choose the performer or one named rep. Picking a rep adds a To Rep badge to the dialog, changes the field to Rep's Email Address, and shows the Talent Info the email will carry: the performer's name, role, email and phone. If the production sends this performer's call sheets to their reps, the dialog starts on the first rep.

The email carries your production's logos and company name. The subject is Confirm Your Info for your show title, or for a rep, Action Required: Confirm Contact Info for the performer's name. A button (Confirm My Info, or Review & Confirm Info for a rep) opens a private link of the form /opt-in/<show-name>/<token>. If they hit Reply, the reply goes to the email address on your G-Casper Pro account.

The page is titled Confirm Your Contact Info & Dietary Needs. It names who added them and to which production. They can edit:

• Full Name
• Phone Number
• Dietary Restrictions (optional)
• Yes, send me SMS reminders for call sheets: an optional box under SMS Call Sheet Reminders, with the message rates and STOP / HELP wording beside it

Ticking the box and saving records the time of the opt-in on that person's row. The Mail icon on the row then turns green, and its tooltip reads SMS opt-in confirmed. Saving with the box unticked records no opt-in, and clears one they gave earlier on the same link. A rep's opt-in is stored on the rep, so it does not turn the performer's icon green. This opt-in belongs to this production only. A reply of STOP to any text blocks the number on every production, whatever the row says. See SMS Consent & Compliance.

The link works for 14 days from the moment you send it. After that the page shows Link Expired, and saving is refused. Send a fresh invite from the same row. A new invite replaces the old link. Anyone who opens the earlier email after that sees Invalid Invitation.