Importing Crew Lists from PDF

The crew PDF importer works with standard crew list PDFs that contain names, positions, and contact information. Most production offices distribute crew lists in a tabular format with columns for name, position, phone number, and department. The parser handles common variations in layout and formatting.

To import a crew list from PDF, follow these steps:

• Navigate to the Crew tab in your production
• Click the Import button in the toolbar
• Select 'Import from PDF' and choose your file
• The system uploads and parses the PDF automatically

After parsing, a review screen shows all extracted crew members with their detected names, positions, phone numbers, and departments. You can correct any mismatches, reassign departments, or remove entries before confirming the import. No data is written to your production until you click Confirm.

The importer automatically assigns crew members to departments based on their position titles. For example, a 'Gaffer' is assigned to Electric, a 'Key Grip' to Grip, and a 'Boom Operator' to Sound. If the parser cannot determine a department from the position title, the crew member is placed in an 'Unassigned' group for you to categorize manually.