Collaboration Overview
G-Casper Pro lets your team work on the same production in real time. One person or a full AD department, everyone stays in sync without emailing spreadsheets back and forth.
Tip: Set up team access during prep. Getting permissions right before principal photography prevents confusion on the first shoot day.
Inviting Team Members
To invite someone to your production:
- Go to Production Settings > Team Members
- Click 'Invite Team Member'
- Enter their email address
- Select their role (determines what they can access and edit)
- Add a personal message (optional)
- Click 'Send Invitation'
Tip: The invitee will receive an email with a link to join your production. They'll need to create a G-Casper Pro account if they don't have one.
Role-Based Permissions
G-Casper Pro uses role-based access control to keep your production secure while enabling collaboration:
| Role | Can View | Can Edit | Can Send/Distribute | Can Manage Team |
|---|---|---|---|---|
| Owner | Everything | Everything | Yes | Yes |
| Editor | Everything | Call sheets, Crew, Cast, Schedule | Yes | No |
| Viewer | Call sheets, Schedule | Nothing | No | No |
Important: Be thoughtful about who gets Editor access. In production, the wrong edit at the wrong time can cause confusion on set.
Real-Time Editing
Multiple team members can work on the same production at the same time. G-Casper Pro tracks every change and prevents conflicts:
- See who else is viewing or editing the same section
- Changes sync in real-time across all connected team members
- Conflict resolution automatically merges non-conflicting edits
- Version history lets you review and restore previous states
Activity Log
Every action in your production is logged for accountability:
| Logged Action | Details Captured |
|---|---|
| Call sheet edits | Who changed what, when, and what the previous value was |
| Team changes | Invitations sent, roles changed, members removed |
| Distributions | Every SMS or email sent, to whom, and when |
| Exports | PDF downloads with timestamp and team member |
| Login activity | When team members accessed the production |
Revoking Access
When someone wraps or leaves the production, you can revoke their access immediately:
- Go to Production Settings > Team Members
- Find the team member
- Click the menu icon and select 'Remove from Production'
- Their access is revoked instantly