Multi-Production Management

Your productions list, invitations to other people's shows, and duplicating, archiving and switching between productions.

5 min readUpdated September 2026

My Productions

Every show you own or were invited to, most recently updated first, as a grid or a list. Each card carries the crew, cast, shoot day and scene counts and a small block of the show's scene colours. Shows somebody else owns wear a Shared badge. Click a card to open the show. Each production keeps its own crew, schedule, call sheets and settings, and nothing crosses between them. The Dashboard in the app menu goes to your account home, which shows your five most recent productions and any pending invitations.

Invitations

Invitations to other people's shows sit at the top of My Productions under Invited to, and on the account home under Pending Invitations. Accept puts the show in your list. Decline takes the invite away.

  • An invitation lasts seven days, and the card counts down the time left
  • A declined invite can be taken back for 30 days: turn on Show Archived and it is under Declined Invites, with a button to accept it after all

Starting a Production

Two cards start the list. New Import, marked Recommended, imports the schedule and drafts call sheets for every shoot day. New Production starts from scratch with no schedule needed. Either way the show opens with Day 1 and its call sheet waiting for a date, and Globals seeded from your account Preferences.

Duplicating a Show

On a show you own, open the ⋮ menu on its card and choose Duplicate. The copy is called Copy of (the show) and a box opens straight away to rename it.

Comes acrossStays behind
Departments and cast categoriesDays, scenes and the schedule
Crew and cast, with their detailsCall sheets and production reports
Globals, with key personnel pointed at the copied crewMembers you shared the show with
SMS opt-ins, so the crew are asked again
Tip: Duplicate is how to start season two, or the next show with the same department heads. Import the new schedule into the copy.
Important: A duplicate counts toward your plan's production limit. At the limit, Duplicate says so and makes nothing.

Archiving

On a show you own, the ⋮ menu has Archive. It hides the show from My Productions for everyone on it. Nothing is deleted and nobody loses access. Show Archived brings archived shows back into view, and the same menu has Unarchive.

Tip: There is no delete button. If a show has to go for good, contact support.

FAQFrequently Asked Questions

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