Before You Begin
Before you start, gather:
- Production basics (title, company name, contact details)
- Your shooting plan from scheduling software (ThinkCrew, Movie Magic) or a general idea of your first shoot day
- Key crew members and their departments
- Location information for your first shoot day
Tip: For narrative productions, import from your scheduling software first. That brings in scenes, cast, and structure automatically.
Step 1: Create a New Production
Set up your production:
- Click "New Production" from your dashboard
- Enter your production title and company name
- Add key contacts (Producer, UPM, 1st AD, 2nd AD)
- Set your start date and estimated wrap date
Tip: You can always edit production details later.
Step 2: Set Up Your Crew List
Your crew list drives the call sheet back. Crew is organized by department:
| Department | Typical Positions |
|---|---|
| Production | Producer, UPM, Production Coordinator, PA |
| Director | Director, 1st AD, 2nd AD, 2nd 2nd AD |
| Camera | DP, Camera Operator, 1st AC, 2nd AC, DIT |
| Sound | Production Sound Mixer, Boom Operator |
| Grip & Electric | Gaffer, Key Grip, Best Boy Electric, Best Boy Grip |
| Art | Production Designer, Art Director, Set Decorator |
| Hair & Makeup | Department Head Hair, Department Head Makeup |
| Wardrobe | Costume Designer, Wardrobe Supervisor |
| Locations | Location Manager, Assistant Location Manager |
Step 3: Add Your Cast
For each cast member, specify:
- Actor name and character name
- Work status (W = Work, H = Hold, T = Travel, etc.)
- Special notes (dietary restrictions, pickup requirements)
- Scenes they appear in
Step 4: Create Your Shooting Day
Create your first shooting day:
- Go to the Days tab and click "Add Day"
- Set the shooting date and day number
- Assign scenes to this shooting day
- The call sheet pulls in scene information automatically
Step 5: Set Call Times
Set your General Crew Call, then adjust individual times as needed. G-Casper Pro uses a relative call time system:
| Call Time Entry | What It Means | Example (7:00 AM Crew Call) |
|---|---|---|
| Call | Same as General Crew Call | 7:00 AM |
| Call-30 | 30 minutes before crew call | 6:30 AM |
| Call+1:00 | 1 hour after crew call | 8:00 AM |
| 6:00 AM | Specific time override | 6:00 AM |
Tip: If you change General Crew Call later, all relative times adjust automatically.
Step 6: Add Locations
Enter your shooting locations with full addresses. G-Casper Pro pulls in weather forecasts and can provide mapping links for your crew.
Step 7: Review and Finalize
Review front and back before distributing:
- Check that all crew members have correct call times
- Verify cast call times and pickup information
- Confirm location addresses are accurate
- Review the scene schedule and special instructions
- Check weather information is displaying correctly