Before You Begin
Production reports are filled in throughout the day, not all at once. Keep G-Casper Pro open to record times as they happen.
Step 1: Verify Pre-filled Information
G-Casper Pro pre-fills the report from your call sheet:
- Open the Production Report tab
- Select the shooting day
- Verify production info, date, and scheduled scenes
- Confirm crew call time matches actual
Step 2: Record Key Times
Record actual times throughout the day:
| Event | What to Record |
|---|---|
| Crew Call | Actual time crew was called (usually matches call sheet) |
| First Shot | When camera rolled on the first shot of the day |
| Lunch Start | When meal break began |
| Lunch End | When meal break ended |
| Second Meal | If applicable, start and end times |
| Martini | The last shot of the day |
| Wrap | When shooting officially ended |
Interactive Demo
Production Report Back DemoClick OUT cells to log wrap times, toggle decimal hours, and set meal penalty values for each department.
Production Report Back
Decimal Hours
8 crew
| NAME | TITLE | IN | OUT | HOURS | MPV |
|---|---|---|---|---|---|
| CAMERA | |||||
| Mike Rodriguez | DP | 7:00A | 7:15P | 12.3 | |
| Amy Chen | 1st AC | 7:00A | 7:15P | 12.3 | |
| Jake Torres | 2nd AC | 7:00A | 7:15P | 12.3 | |
| GRIP & ELECTRIC | |||||
| Tom Wilson | Gaffer | 6:30A | 7:00P | 12.5 | |
| Sarah Kim | Key Grip | 6:30A | 7:00P | 12.5 | |
| Chris Lane | BB Electric | 6:30A | 7:00P | 12.5 | |
| SOUND | |||||
| David Park | Mixer | 7:30A | 7:30P | 12.0 | |
| Lisa Nguyen | Boom Op | 7:30A | 7:30P | 12.0 | |
Toggle decimal hours to switch between 12.5 and 12:30 format. Click OUT cells to edit wrap times. Click MPV to set meal penalties. "batch" sets MPV for the whole department.
Step 3: Track Scenes
As scenes wrap:
- Mark each scene as Complete, Partial, or Not Shot
- Enter actual page count (may differ from script)
- Note any added scenes or script changes
Step 4: Record Cast Times
For each cast member working:
- In time (when they arrived)
- Meal start/end times
- Out time (when released)
- Any forced calls or turnaround issues
Tip: G-Casper Pro automatically flags turnaround violations.
Step 5: Document Delays
Record any delays or lost time:
- Start and end time of the delay
- Reason for the delay
- Which department was responsible (if applicable)
Important: Be factual and neutral when documenting delays. This is a legal document.
Step 6: Add Notes
Include anything notable:
- Script changes or new pages distributed
- Equipment issues
- Weather impacts
- Incidents or injuries (even minor ones)
- Visitors to set
Step 7: Review and Submit
Before submitting:
- Review all times for accuracy
- Check scene counts and page totals
- Verify cast times are complete
- Have the 1st AD or UPM review if required
- Export or submit per your production's process